The new reality is that professionals and executives are drowning in information. It floods them everywhere they go: From the moment they wake up in the morning, through breakfast, on the commute to the office, at the office, on the commute home, through dinner, and right up to bedtime.
Email is probably the biggest time suck of every professional, but especially for executives: From status updates on different projects, to meetings reminders, to new business pitches, and more.
How Much Time We Spend Checking Email
Studies show the average professional receives 304 emails per week, and more than 43 percent of professionals abandon complicated or lengthy emails in the first 30 seconds.
Did you know you check your email 36 times per day?
The time it takes to an employee to refocus, after battling with incoming email, whether it’s spam or unnecessary or poorly written emails costs companies about $7,150 per year, per employee, the study found.
No matter if your company is a start-up, a small business, or a Fortune 10, that is a lot of money..
Meet Your New Cleaner Inbox
But it seems like there is light at the end of the tunnel: Outlook 2016 for Windows invented Clutter, the tool that helps you filter low-priority email, which helps you save time and keeps only the most important messages in your inbox.
This smart tool keeps track of the emails you read and the ones you don’t. Once you enable it, Clutter is automatic. With every new email you receive, the software takes those emails you’re most likely to ignore and moves them into the “Clutter” folder.
Clutter is a smart tool, and the more you use it, the better it understands your email preferences. The system records your choices and uses the information to identify similar messages in the future.
At the end of each day, you can check your Clutter folder and decide if what’s in there is junk or is information that can be useful.
Why Clutter is Important
Tools such as Clutter are very important in your job. They help you stay focused on the important things and prevent you from interrupting the tasks at hand to check emails. In other words, it keeps you productive, and, in the long run, saves your company money.
Have you used Clutter?
Want to know more about being brief? Check out The Brief Practitioner, an online course from The Brief Lab that teaches executives how to avoid information overload and become lean, effective leaders and communicators.